Preston Grasshoppers RFC is one of the region's leading community sports clubs, with a busy calendar of rugby fixtures, corporate events, private functions and club activities taking place throughout the year.

We are looking for an enthusiastic, organised and customer-focused Office Administrator to join our friendly team and play a key role in the day-to-day running of the club.

This varied and rewarding position would suit someone with strong administrative and organisational skills who enjoys working with people in a fast-paced environment. As the first point of contact for many of our members, visitors and customers, you will help ensure the smooth operation of the club office while supporting a wide range of events and activities that make Preston Grasshoppers such a vibrant and successful venue.

We are looking for someone who is customer-focused to manage our busy front desk reception and phone call enquiries and function room hire bookings.

Hours: 9.00am - 3.00pm (six hours per day) Monday to Friday. The hours are particularly well-suited for someone with school children or similar commitments. There will be some flexibility required to cover other team members on annual leave or out of the office and the very occasional weekend work at Club events if required.

The club has three function rooms that are hired out for both corporate and private functions, as well as regular Hoppers events including match day hospitality and our annual Bonfire night.

Role and responsibilities

• Manage all phone call enquiries and direct them to the appropriate person.
• Manage the info@pgrfc.co.uk email account and direct enquiries to the appropriate person/contact at Preston Grasshoppers.
• To manage the Club’s busy booking system for both corporate and private events including weddings, funeral wakes, parties, balls, corporate training and board meetings – from initial enquiry to arrangements, confirmation of booking and invoicing, working closely with the hospitality manager and finance manager to complete the bookings.
• Managing enquiries and bookings for Preston Grasshoppers events including match day hospitality.
• Supporting the hospitality manager and marketing officer with planning and implementing Hoppers events including the annual Hopfest Beer and Gin festival, and Bonfire night.
• Dealing with IT issues associated with office management.
• Minuting and providing actions from weekly operational meetings.
• Assisting in the setup and arrangements of weekday daytime bookings and regular daytime activities.
• Other administrative duties as required, based on helping to manage a busy office environment.

To apply for this role please email admin@pgrfc.co.uk with a copy of your current CV and covering email. The deadline for applications is Friday 4th September, with successful candidates expected to be interviewed the following week. No agencies please.