Hoppers’ Volunteer Recruitment Drive

Date: 23 October 2023

Dear Member and supporter,

I’m sure you are all aware, a club like Hoppers relies upon a network of dedicated and committed volunteers to ensure matches, training and all our other activities are delivered effectively. There are a number of key roles for which we are looking to replace existing volunteers and others we are keen to create.

Below are brief descriptions of the roles; if you would like to get involved and think you have the skills and time to commit to the club, give me a shout at Chairman@pgrfc.co.uk with your contact details and we’ll have a chat.  Embedded are links to a few RFU generic volunteer role profiles for reference.

Match-day coordinator

This is a vital role that ensures many behind the scenes tasks are done before and after home matches to ensure everything runs smoothly.  This includes allocating and gathering in kit after games, arranging changing room allocation and ensuring they’re ready for use. The match-day coordinator will also meet and greet referees, ensure they have access to their changing facilities and are generally well looked after during their visit to Lightfoot Green.

Obviously, due to its requirements, this role is operates every Saturday during the season and occasionally on other nights if there are rearranged fixtures. To help ease time commitment and provide resilience, it would be helpful if we could get more than one volunteer to share this role. The current coordinator will provide full guidance and mentoring to their successor.

Social Media Coordinator

This is a great opportunity for someone with a keen interest in marketing and public engagement to get involved with the club and build on our strong existing social media and online presence.

The role involves managing and posting content to our official club social media feeds; Facebook, X (Twitter) and Instagram, as well as producing and managing items for the website. We also have a “MailChimp” newsletter facility that we try and use on a regular basis. The volunteer will work closely with the executive and office to ensure content is accurate and relevant to ongoing activity at the club.

We are also keen to develop and expand our social media presence with a view to raising the club’s profile, so having an innovative and pro-active approach would be great.  Once again, recruiting others to assist with this function would fall within the remit of the social media coordinator.

Once again, the current social media guru will be able to provide guidance and support until you are up and running.

RFU Word Template (englandrugby.com)
Webmaster.pdf (englandrugby.com)

Volunteer Coordinator

This is a new role, but one we think is very important to the Club. Hoppers is very fortunate to have a large number of existing volunteers, however we could always do with more. Equally, developing specific role profiles and coordinating existing resources to share the load and provide resilience is required.
We see a volunteer coordinator being responsible to the recruitment, oversight and coordination of all volunteers, ensuring they are well looked after, not overburdened and vital functions of the club are supported appropriately.
Ensuring the club has a clear succession plan for key roles is also critical.
If you are a great “people person”, enthusiastic and keen to see the club develop this could be just the job for you.

Club Volunteer coordinator.pdf

Grants Bidder

This is also a new role. Its key function is to identify, apply for and follow up grant applications in order to target relevant
investment in the club in line with the club’s business/development plans; to make the most of the opportunities found in potential grants.
Key aspects of the role will include.

  • Liaison with the Executive Committee to ensure that all grant application efforts are well directed, realistic and in line with the vision of the club and its business/ development plans.
  • Look into and apply for grants to help invest in the club as well as ensuring that all necessary follow-up to the grant application process is completed.

If you are comfortable in managing the detail of grant applications, are careful and methodical in your approach, you could hold an important position with the potential to bring in additional investment to support Hoppers.

Grants Manager.pdf (englandrugby.com)

Neil Ashton
Chairman PGRFC

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